Home Land Homes

First Nations housing management software

Housing management your nation owns.

One housing management system for applications, waitlists, maintenance, inspections and rent — designed around how First Nations housing actually works, with your community's data in its own database, under your control.

Request a demo See how it works

No spreadsheets. No paper piles. No handing your members' information to someone else's data business.

The sovereignty promise

Your members' information belongs to your nation. Full stop.

Most software pools every customer's records into one big shared database. We don't. Home Land Homes is built so that each nation's data is genuinely, structurally its own.

A database of your own

Every nation gets its own separate database — not a shared one with a filter. Your applications, tenant files and finances are physically isolated from every other community's.

Aligned with OCAP® principles

Ownership, Control, Access and Possession guide how the platform is built: your nation decides who sees what, and your records stay in your possession — including if you ever choose to leave.

Never sold. Never mined.

Your data is not sold, shared, or used to train anything. There are no advertising trackers and no Big-Tech data harvesting — even the maps use OpenStreetMap instead of Google.

Hosted in Canada

Your nation's data is hosted on Canadian infrastructure and stays in Canada — not routed through wherever a vendor's servers happen to be cheapest.

OCAP® (Ownership, Control, Access and Possession) is a registered trademark of the First Nations Information Governance Centre (FNIGC). Home Land Homes is designed in alignment with these principles; we are not affiliated with or endorsed by FNIGC.

What it does

Everything your housing department runs on, in one software system.

Not generic property software with the labels changed — the workflows are modelled on how First Nations housing departments actually operate.

Applications & placement

  • Fair, transparent waitlists — needs-based scoring you can tune, with clear approval steps instead of arguments.
  • Real FN application types — new housing, transfers, and file updates handled differently, the way they should be.
  • Smart matching — match approved applicants to vacant units by configurable priority: on-reserve status, urgency, unit fit, Elders units.
  • BCR ineligibility handling — band council resolutions are flagged automatically at approval and assignment time.

Homes & tenants

  • Full unit inventory — every home with its condition, funding source, inspection dates and history.
  • Tenant Information Card — one card per tenant: agreement, notes, utilities, documents and unit history together.
  • Funding-aware records — CMHC Section 95, Section 10, Band Housing, Band Rep and FNCFS tracked per unit and renovation.
  • Inspections with photos — room-by-room condition reports that can spawn work orders on the spot.

Maintenance & renovations

  • Maintenance requests to done — from report to work order to sign-off, assigned to your own crew or a contractor.
  • QR-code requests — tenants scan the label on their unit and submit an issue with photos from their phone. No phone tag. The app generates the print-ready labels, from paper sheets to durable metal-press files.
  • Renovation scopes & tendering — guided scope-of-work builder, RFQs, bids, awards and generated contracts, with progress payments tracked against every work order.
  • Contractor registry — approvals, insurance and WSIB expiry tracked so nothing slips.

Money & accountability

  • Rent & arrears without the spreadsheet — ledger, payment arrangements, collections, loans, invoices and utilities. Statements, invoices and receipts go out as clean PDFs, emailed straight to the tenant.
  • Leadership reports — a read-only Reports dashboard of housing KPIs for Chief & Council; the underlying data never leaves the nation.
  • Audit trail on everything — every change is logged and tamper-resistant, so answers are minutes away, not meetings away.
  • Role-based permissions — staff see exactly what their role needs, from field crew to Executive Director.
  • Outside consultants, safely — give a consultant their own sign-in limited to exactly the functions you choose. They can run your tenders without ever being able to award them — and they see nothing else.

For tenants & applicants

  • Apply from anywhere — members apply, update their file, or request a transfer online, with document upload.
  • No passwords to forget — secure magic-link sign-in by email.
  • Automatic updates — email notifications keep applicants and tenants informed at each step.

Staff superpowers

  • An AI assistant that knows your data — staff ask plain-language questions and get answers from your nation's own records. Read-only, permission-aware, and it never trains on your data.
  • Generated documents — occupancy agreements, work orders, contracts and reports produced as clean PDFs.
  • Works in the field — phone-friendly screens for crews doing inspections and work orders on site.

Capital projects & builds

New

From "develop 20 lots" to "build five houses" — plan the project, track every dollar against every milestone, and hand your funder a complete claim package.

  • Milestones with budgets — budget vs. actual with variance, per milestone, so overruns show up early instead of at year-end.
  • Multiple funders per project — track several grants on one build, each with its funding agreement on file, and bill claims against the right one.
  • Funder-ready claim packages — one click produces the claim summary plus every invoice, EFT confirmation and bank statement. Missing paperwork blocks the claim before it embarrasses you.
  • From lots to homes — track lots from raw to serviced to built, then create the housing units straight from the lots when the build completes.
  • One-click status reports — a full project snapshot PDF for Chief & Council or a funder meeting, any time.
  • Connected to the rest — tenders, contractors and unit costs link to the project, so capital work isn't an island.

How it works

From first call to fully running, without a big-bang IT project.

  1. We set up your nation

    Your own isolated workspace is created — your database, your subdomain, your role structure, and your branding: colours and logo applied across every page and printed report.

  2. Your records come with you

    Existing units, tenants and waitlists are brought in from spreadsheets and paper files, together with your team.

  3. Staff and tenants get their tools

    Office staff, field crews, leadership and tenants each get the view that fits them — on desktop and phone, online or off.

  4. Your data stays yours

    You control access, you can export everything, and if you ever leave, your records go with you. That's the deal.

Who it's for

Built for every seat in the housing department.

Housing managers

Run the whole operation — waitlist, approvals, maintenance, budgets — from one worklist instead of five binders.

Executive Directors

Delegate with confidence: configurable approval authorities, override controls, and a full audit trail behind every decision.

Chief & Council

A clear, read-only picture of housing in the community — occupancy, waitlist, renovations — without pulling staff into reporting.

Field staff & crews

Work orders and inspections on a phone, built for gloves-on use and connections that come and go.

Tenants & applicants

Apply online, upload documents, report a maintenance issue by scanning a QR code — and hear back without chasing.

Finance staff

Rent, arrears, loans and utility charges reconciled in the same system the housing team already uses.

Trust & security

Boring, careful engineering — the kind you want holding your members' files.

  • Isolation by architecture

    One database per nation. A misconfiguration in someone else's workspace can't touch yours, because there is no shared data store to leak from.

  • Access on a need-to-know basis

    Role-based permissions down to individual actions: who can approve, who can assign, who can only view. Your ED configures it; the system enforces it — including locked-down accounts for outside consultants that reach only the functions you pick.

  • An audit trail that can't be edited

    Every meaningful action is written to an append-only log — entries can't be quietly changed or deleted, by anyone.

  • Support access you can see

    If we ever sign in to your workspace to help, it's through a nation-specific secure channel, it's audited on both sides, and your housing director is notified by email the moment it happens. You can also turn that access off entirely.

  • Built for northern connectivity

    Slow or dropped connection in the field? Work is saved locally and synced when the connection returns — staff don't lose an inspection to a dead zone.

  • Canadian-hosted

    Data is hosted on infrastructure located in Canada. No offshore replication of your members' records.

  • Private by default

    No advertising trackers, no analytics scripts phoning home, no third-party cookies — on the product, and on this website.

Pricing

Straightforward pricing, published right here.

One flat price per nation, based on how many homes you manage. Every module is included in every plan — no per-user fees, no per-module nickel-and-diming, no surprises at renewal.

Small community

Up to 100 homes

$395/month

$4,740/year billed annually
or $435/month billed monthly

+ $2,500 one-time setup
data migration + 2 live training sessions

Setup $1,250 — 50% off the setup fee when you sign a one-year term and pay the year up front

Request a demo

Most communities

Mid-size community

101 – 300 homes

$695/month

$8,340/year billed annually
or $765/month billed monthly

+ $4,500 one-time setup
data migration + 4 live training sessions

Setup $2,250 — 50% off the setup fee when you sign a one-year term and pay the year up front

Request a demo

Large community

301 – 600 homes

$1,095/month

$13,140/year billed annually
or $1,205/month billed monthly

+ $7,500 one-time setup
data migration + 6 live training sessions

Setup $3,750 — 50% off the setup fee when you sign a one-year term and pay the year up front

Request a demo

Every plan includes

  • All modules: applications & waitlist, unit inventory, tenants, matching, maintenance & work orders, renovations & RFQs, contractor registry, inspections, capital projects, finance, and leadership reports for Chief & Council
  • Tenant & applicant portal with QR-code maintenance requests
  • Unlimited staff accounts with role-based permissions
  • Your nation's own isolated database, hosted in Canada
  • Setup covers workspace provisioning, your branding, role configuration, migration of your existing unit, tenant and waitlist records (from spreadsheets or paper), live staff training sessions, and go-live support
  • Ongoing support, updates and new features — included, not extra

Optional add-on: AI staff assistant — plain-language answers over your nation's own data, plus drafted scopes of work, decision notes and inspection summaries — $95/month.

Managing more than 600 homes, or looking at a Tribal Council / multi-nation rollout? Talk to us — group pricing is available. Not sure it's worth it? Take the two-minute needs check.

All prices in Canadian dollars. Annual billing aligns with April–March fiscal years; monthly billing runs 10% higher than the annual rate. The subscription is always at the full published rate — the 50% discount applies to the one-time setup fee when your nation signs a one-year term and pays the year up front. Setup is scoped in writing after a short call — including any unusually large or messy historical data — so the price you sign is the price you pay.

Two-minute needs check

Is it worth it for your nation? See for yourself.

Six quick questions — most let you pick everything that applies. Your answers never leave this page; they turn into a plain-dollar look at what manual housing admin is costing you, and which plan fits.

1. How many homes does your nation manage?
2. Where do your housing records live today? Select all that apply
3. How do tenants reach your office today? Select all that apply
4. Roughly how many staff-hours a week go into chasing files, retyping spreadsheets and building reports?
5. Day-to-day operations — which would your team use? Select all that apply
6. Money, tenants & oversight — which would you use? Select all that apply

Staff-time figures use your own answers and an assumed $35/hour fully-loaded staff cost — a starting point for the conversation, not a promise of savings. Nothing you select here is transmitted or stored.

See it for yourself

Request a walkthrough for your housing department.

A demo is a conversation, not a sales pitch: bring your current waitlist headaches and we'll show you, live, how they'd work in the platform.

We'll cover:

  • Your application and waitlist process, end to end
  • Maintenance, inspections and work orders in the field
  • How data isolation and access control actually work
  • What onboarding your nation's existing records looks like

Pricing is flat per nation and published above — the demo is where we confirm your fit and final quote in writing.

About

Why we built this

Before this was software, it was my job. I spent a few years as a project manager for a construction company whose primary customer was a First Nation. Bidding jobs was a challenge: there was no shared scope of work, so every contractor wrote their own — which meant every bid priced something different. Bids couldn't honestly be compared, and the nation paid for that lost competitiveness.

Later, as an Executive Director, I saw the office side of the same problem. Tenants' requests went unanswered — not because nobody cared, but because there was no system to document a tenant or unit issue, so a phone call was the only record. Answering funder requests meant days of digging, because the information was never saved anywhere you could find it. We had no process to track house inspections. Applications were paper, and there was no consistent process for how homes were allocated.

None of those were people problems — they were record problems. So I built the system I kept wishing we had: scopes of work standardized so contractors bid on the same thing, tenant issues that become documented work orders instead of phone calls, inspections with a schedule and a record, applications scored consistently instead of allocated by memory, and funder questions answered with a report instead of a week of searching.

That's Home Land Homes — built from inside the work, for the people doing it.

— Kevin Proctor, Founder

See it for yourself

A demo is a conversation, not a sales pitch. Tell us a little about your housing department and we'll be in touch within two business days.